Effective Date: 5 June 2025
At KSJ Lettings, we are committed to protecting your privacy and handling your personal information with transparency and care. This Privacy Policy outlines how we collect, use, and protect your data in accordance with the UK General Data Protection Regulation (UK GDPR).
🔹 1. Who We Are
KSJ Lettings
Email: admin@ksjstudentlettings.co.uk
Website: https://ksjlettings.co.uk
🔹 2. What Information We Collect
We may collect the following personal data:
- Your name, email address, and phone number
- Your property preferences (for tenants)
- Property details (for landlords)
- Messages submitted through our contact form
- Any information you provide when you communicate with us
🔹 3. How We Use Your Information
We use your data to:
- Respond to your enquiries
- Match tenants with available properties
- Provide property management services
- Communicate with landlords and tenants
- Comply with legal obligations
We do not share or sell your data to third parties for marketing purposes.
🔹 4. Legal Basis for Processing
We process your information under the following lawful bases:
- Consent – when you contact us or sign up
- Contract – to provide letting and property services
- Legal obligation – for record-keeping and compliance
🔹 5. Data Storage & Security
Your data is stored securely and only accessible by authorised personnel. We use industry-standard tools to safeguard your information.
🔹 6. Your Rights
You have the right to:
- Access your personal data
- Request correction or deletion
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, please email us at:
admin@ksjstudentlettings.co.uk
🔹 7. Cookies
Our website may use cookies to improve functionality. You can disable cookies through your browser settings.
🔹 8. Changes to This Policy
We may update this policy from time to time. The latest version will always be posted on our website.